Create and manage Kolab spaces, run engaging sessions, and master advanced features like breakout rooms and audio zones.
Pre-flight check for facilitators
Run System Check before every session — share the link with participants too
3 guides
The mental model, then your first session end to end.
9 guides
Everything you configure before people arrive.
Creating a Space
Set up your Kolab space for successful collaboration
Finding Your Spaces
Search your dashboard and find spaces shared with you
Space Modes Explained
Choose the right mode for your session - Conference, Sidebar, or Interactive
Board Modes
Control exactly what participants can do on a board - from full editing to view-only
Sharing & Permissions
Control who can access your space and what they can do
Waiting Room
Hold participants in a lobby until you're ready to let them in
Board Templates
Save and reuse canvas layouts for consistent, efficient session setup
AI Agenda Builder
Describe your session and let Kola build the agenda, boards, and tools for you
Agenda
Plan your run-of-show in sections, then move the whole room with one click
17 guides
The controls and tools you reach for live.
Using Breakout Rooms
Create small group conversations within your session
Audio Zones Explained
Control who hears who with Kolab's three audio modes
Host Audio Broadcast
Cut through spatial audio to address everyone in the space at once
Managing Participants
Mute everyone, move people around the canvas, lower raised hands, and other facilitator moderation controls
Auto-Zoom
Automatic canvas navigation that follows audio zones
Timer Tool
Manage session timing with visible countdown timers
Prompt Tool
Display text prompts and instructions as overlays to guide participants
Interactives
Live, working mini-apps you describe in plain language and drop straight into your session
Card Decks
Use interactive card decks for activities, icebreakers, and structured discussions
Sticky Banks
Create stacks or grids of sticky notes in seconds
Embeds & iFrames
Embed external content like YouTube, Google Slides, Miro, and more
Screen Sharing
Share your screen or window with participants on the canvas
Ambient Media
Add looping animation and sound elements to the canvas to shape session atmosphere
Sounds & Music
Play sound effects and background music for the whole space, right from the activity bar
Photo Rounds
Get sketches, worksheets, and sticky walls from the room onto the canvas with a quick phone snap
Uploading Videos
Upload your own video and watch it together, on the canvas or as a tool
Guiding Attention: Follow Me, Show Everyone & Focus
Bring the room with you on the canvas, put a tool in front of everyone, and give yourself a distraction-free view
4 guides
Recordings, transcripts, and what happens after.
Live Transcription
Transcribe your sessions, get an AI summary and visual recap, and follow along with a live transcript
Recording a Session
Record your session to a downloadable MP4 — independent of transcription, and included on Pro plans and up
Captures Dashboard
Every recording, transcript, and AI summary your team has captured, all in one place
Sessions: Scheduling, History & Analytics
Put sessions on the calendar, see who came, and track how your team gathers over time
6 guides
Your preferences, your team, and your plan.
Settings & Preferences
Configure audio, video, canvas, and space settings for your Kolab experience
Visual Effects & Audio Quality
Virtual backgrounds, noise cancellation, and video enhancement settings
Team Administration
Create and manage teams to organize participants into persistent groups
Plans & Billing
Compare Kolab plans and manage your team's subscription
Refer & Earn
Share Kolab with other facilitators and earn cash rewards
Connect via MCP
Drive Kolab from Claude or any MCP-compatible AI assistant
New to Kolab? Start with Participant Guides →